POSITION DESCRIPTION FOR
ADMINISTRATIVE ASSISTANT, DESIGN & CONSTRUCTION
Function:
The Administrative Assistant provides comprehensive administrative support to the Design and
Construction Executives and the department under the leadership of the Senior Vice President of
Design and Construction. Responsibilities include developing and implementing organizational
systems to enhance departmental efficiency. The role also involves assisting the Design and
Construction team with various functions, such as budgeting, financial analysis, scheduling, and
database preparation and tracking.
Responsibilities:
• Act as the internal and external liaison for department executives to facilitate efficient
daily operations.
• Assist the team with daily workflow, including drafting, typing, proofreading, and editing
various documents and communications.
• Coordinate travel arrangements and related logistics.
• Schedule appointments and manage the department Outlook calendar and contacts.
• Arrange meeting logistics, including reserving rooms, coordinating participants, and
providing refreshments or catering as needed.
• Organize logistics and action items for departmental initiatives.
• Ensure compliance with policies and procedures for office projects.
• Support the coordination of multi-disciplinary teams for development and capital
projects.
• Prepare PowerPoint presentations, including necessary charts and graphs.
• Collaborate with executives to compile written project updates and meeting minutes as
needed.
• Assist with special projects assigned by the Senior Vice President.
• Maintain an organized electronic and paper filing system for departmental records.
• Support the Design & Construction team with G Drive navigation.
• Process departmental invoices, prepare expense reports, and track reimbursements.
• Screen and manage incoming mail, as well as prepare outgoing mail and overnight
deliveries.
• Provide administrative support for capital projects, including permit signature
management, budget oversight, contract management, and invoice administration as
needed.
• Serve as a backup receptionist when required.
Skills:
• Ability to work effectively as either a team player or independently, in a fast-paced
environment while prioritizing projects to ensure timely deliverables.
• Excellent organizational skills, including experience in preparing timelines and
prioritizing workload. Must have the ability to independently review and organize
departmental tasks.

• Good judgment and business acumen are needed to make well-reasoned decisions with
respect to matters arising on a day-to-day basis.
• Excellent verbal communication and client management skills. Ability to handle all
communications diplomatically and confidentially.
• Outstanding writing skills, including the ability to prepare draft memorandum and
correspondence with minimal supervision and accuracy. Ability to proofread and ensure
the accuracy of work is critical.
• Proficiency in Microsoft Office, including Outlook, Excel, and PowerPoint. The ability to
prepare charts and graphs in Excel for presentations is highly preferred.
• Self-motivated, goal-oriented, and results driven.
Education/Training:
• High School Diploma required; Some college preferred.
• Experience in Construction Management is a plus.
• Knowledgeable with E-Builder, Visio, MS Office Suite, Yardi Voyager (Yardi Asset and
Property Management Software) or enterprise accounting / project management
systems is a plus.
Experience:
• 5-7 Years of administrative experience.
Work Environment:
• Position is based in Bethesda, MD
• Onsite in the office four days a week, with one designated remote workday.
Compensation:
• $70,000 – $75,000
• Target bonus up to 10%
Benefits:
• Paid Time Off, Paid Holiday
• Healthcare benefits – Medical, Dental, and Vision
• 401(k) Retirement Plan with company match
• Short and Long-Term Disability coverage
• Life Insurance coverage
• Flexible Spending Accounts
• Transit or/parking benefits
• Discounted gym membership
RLJ Lodging Trust is an equal-opportunity employer. We encourage you to apply even if your
experience is not a 100% match with the position. We are looking for someone with relevant
skills and experience, not a checklist that exactly matches the job description. We want to help
you grow and in return, you help us grow into a stronger, more inclusive organization. We
celebrate diversity and are committed to creating an inclusive environment for all employees.
EOE