Job Location:
Houston Galleria
PRIMARY PURPOSE:
This position is responsible for greeting visitors, answering and directing phone calls, and serve as support to mall management staff as determined and assigned by the Office Administrator.
PRINCIPAL RESPONSIBILITIES:
The successful candidate’s responsibilities will include, but not be limited to:
—Screen and direct phone calls to proper individuals
—Greet and assist with general inquiries from customers, tenants, contractors and mall staff
—Receive all deliveries, open and distribute all mail, oversees all mailing and shipping of overnight packages
—May be required to maintain and/or update various reporting systems
—Organize information and draft documents for reports, surveys, forms, questionnaires
—Assist with ordering and maintaining inventory of office supplies and equipment
—Assist with maintaining property files according to Company Policies and Procedures
—Provide general administrative support as needed
    
MINIMUM QUALIFICATIONS:
—High school diploma or equivalent required
—1-3 years administrative office experience in a fast paced environment
—Knowledge of administrative and clerical procedures
—Knowledge of customer service principles and practices
—Aptitude for understanding financial reports and extracting information
—Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
—Effective verbal and written communication
—Strong organizational and interpersonal skills with attention to detail
—Ability to prioritize, coordinate, multi-task and demonstrate initiative