Position Overview:
With direction from the Property Manager and other operational staff, the Assistant Property Manager is accountable for ensuring the optimum operational and financial performance of the property, including collections, tenant services, maintenance, revenue enhancing and other capital improvements, contracted services, administration and reporting, and safety and legal compliance. The Assistant Property Manager is responsible for complying with all state, federal and/or local laws relating to the management of the property.
Salary range: $65,000 – $75,000
The actual base pay offered to a candidate will depend on factors including but not limited to qualifications, skills, education, and experience. Base pay is just one component of our total rewards package offered to employees. In addition, A&B provides a variety of other employee benefits and rewards for eligible jobs, including short and long term incentives.
DUTIES AND RESPONSIBILITIES

Physical Property Management
•Property Inspections
•Physical plant management (roof, security, lighting, parking, dumpster, landscaping, sweeping, etc.)
•Work in conjunction with insurance providers to eliminating potential liability
•Facilitate signage and ensure compliance with signage criteria
•Obtain competitive bids for service contracts and maintenance items
•Negotiates vendor contracts, supervise work, review and approve all contracts, lien waivers, and requests for payments.
•Facilitate strategic operations goals for the center
•Implement operational and compliance protocols
•Assure compliance with zoning, environmental, sign codes, site plan and other relevant use regulations and is aware of REA/OEA agreements,
•Implement a preventive maintenance program geared to the specific needs of the property.
•Work with internal groups to identify and implement long term capital programs
•24 hour emergency on-call responses

Reporting
•Monthly management reports (management narrative, variance, property inspection, etc.)
•Disclose future or potential problems at center
•Meetings or conference calls to discuss the center as scheduled
•Adherence to KPI’s as established by Management

Marketing
•Facilitate implementation of marketing and promotional programs
•Identify opportunities to enhance positioning of center in the market

Accounting and Fiscal Management
•Collection of rents and other charges
•Review/approve/code invoices
•Budget preparation and variance management
•Authorize property expenditures and manage expenses within defined limits of authority
•Identify ways to enhance NOI through expense management and identification of revenue opportunities
•Review tenant ledgers for discrepancies
•Work with accountants to prepare monthly financial statements.
•Work with accountants to calculate annual escalations of common area, insurance, and taxes on each property and bills tenants as appropriate.

Tenant and Community Relations
•Act as Landlord representative in dealings with Tenant
•Ensure tenant compliance with lease requirements
•Coordinate Landlord Work required for new leases
•Deliver space to new tenants
•Solicit / Monitor tenant sales
•Address tenant work orders and operations issues (roof leaks, plumbing, etc.) on a timely basis
•Prepare CAM escrow adjustment letters
•Review / send out tenant statements
•Prepare default notices for delinquent tenants
•Evaluate and process tenant requests (SNDA, assignment, consents)
•Coordinate legal action as necessary in concert with Legal group
•Participate in mediation / tenant hearing for evictions / defaults
•Interact with city/county officials on operational matters

QUALIFICATIONS

•Bachelor’s Degree is preferred
•Hawaii Real Estate license preferred and may be required within one year of hire
•At least 1 year of commercial real estate property management or operations experience. Coursework in real estate property management is acceptable in lieu of experiential requirement.
•Software skills: MS Office (required), Yardi (preferred)